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Copier Machine | Best Printer For Small Business

A copier is a machine that makes copies of documents and other visual images onto paper or plastic film quickly and cheaply.

Copier Machine | Best Printer For Small Business

​While the notion of a paperless office sounds great in principle, the reality is that many small or home office (SOHO) businesses still have a need to copy printed documents frequently enough to consider having an in-house copier.

copier sales


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The old-style standalone office copy machines have nearly disappeared in the digital age, replaced by multifunction printers that combine the functions of printing, copying, scanning, and optionally faxing into a single device. Technically a “copier” in today’s terms is normally a printer that has built-in scanning so that a document to be copied can be scanned and reproduced by the printer.

As with most electronics, copier/printer devices continue to decline in price yet come with more features than ever, and the convenience of copying in-house rather than driving to a print/copy shop can't be beaten.

Here are the key buying factors to help you choose a printer/copier for your SOHO.

best commercial copy machines

  • Xerox
  • Canon
  • Ricoh
  • Kyocera
  • Copystar
  • Toshiba
  • HP
  • Brother

Small copier machine price

The small copier market is dominated by the big box retailers, granted if you do buy from them, you will be paying a higher price per page than getting a commercial copier.

copier & printer_brands

photocopier prices

Copier prices range very widely from just a few hundred dollars to many thousands, it all depends on your need and requirements.

Is it better to lease or buy a copier?

Along with things such as a personal computer and office furniture, a photocopier is the staple of any office and is overall an incredibly important piece of equipment.
The costs associated with buying or leasing a copier however, can be very high – so maybe it’s time you looked at leasing one.

Out of all the office equipment that many cram into their workspaces, a photocopier can often be an essential piece of equipment that’s overlooked, or often not purchased because of costs – especially if you’re a startup or a small-sized business. Leasing, however, offers small businesses and start-ups a cost-efficient way of having a photocopier without the large initial outlay or investment. Cashflow is always a very important factor when you’re just starting out or if you’re in your initial growth stages as a business, leasing equipment nowadays is the best way to keep costs down.

With this in mind, let’s look at all the benefits that come with leasing a photocopier.

color copier machine

Color copying is slower and more expensive but might be a feature you want your printer/copier to have if you intend to produce promotional materials for your small business, such as brochures, or copy color photos. Note that if you need high-quality color printing, you'll want to make sure you use high-quality paper, which is often more expensive than regular printer paper.

WC7970_XEROX Copier lease & rental
Kyocera Copystar Color Copier

FAQ Copy Machine

  • How much is a copier machine?

Most copy machines are considered affordable, but when it comes to the bigger more advanced copiers those can get expensive.

When considering cost on a copier you must look at your monthly volume, if you run 5,000 prints per month and buy a copier from a big box retail store, your cost can be very high to operate that machine,  and that would make very costly.

If you buy a commercial grade copier machine it can be very inexpensive.

While printer and ink/toner costs can be deducted from your taxes, you still have to foot the bill initially, and it can add up. When considering the cost of a printer/copier, factor in the expense of ink or toner, especially if you'll be printing/copying on a regular basis. Printer manufacturers sell the devices at or below cost and instead make their profits on selling ink and toner. To make sure they get their money's worth, many companies equip their units with ink/toner cartridges that have embedded microchips that prevent “unofficial” cartridges from being used or have “starter” toner cartridges that have half the normal capacity. That bargain inkjet or laser may not be as great of a deal as you thought when it comes time to replace the expensive ink or toner cartridge(s). 

Color printer/copiers are particularly expensive to run as they require 4 cartridges (black and white, cyan, magenta, and yellow). It is typical for the replacement cost of inkjet/toner cartridges to exceed the purchase price of an entire unit.

  • What is the best home copy machine? 

Fortunately, most inkjet and some laser toner cartridges can be refilled at a much lower cost. Companies such as big box stores offer one-hour inkjet refills. Refill kits are also available for the do-it-yourself types, but refilling inkjet or toner cartridges is messy and not for the mechanically-challenged. You can also reduce the amount of ink you use by using smaller fonts, previewing and proofing your document before printing, and using "Draft" or "Print in Grayscale" options. Also, note that you still have more ink in your cartridges even when you get the "low ink" warning.

To get an idea of how much the printer will cost on-going, check the manufacturer’s published cost per page.

  • What is the best copier brand?

Today's technology all copier machines are very good and reliable, some are just more costly to operate than others, one of the lowest to operate are the Kyocera Copystar copiers, most come with high yield supplies (toner cartridges, and consumable parts)

  • Are Xerox copiers any good?

Yes! They are very good machines, just that service can be very expensive if not on a service contract.

#copierleasevsbuy #officecopierleaserates

What does it cost to lease a copier?

Between $59 to $900 per month all depends on your requirements.

What is the best copier for a small business?

There are many good copy machines now a days, it is all based on your copier needs, buying a refurbished copier can be a very smart move for a business that is looking to save money, that needs all the features available.

Is it better to lease or buy a copier?

Leasing a copier is beneficial due to the low monthly payments and the tax advantages.

How do printer leases work?

Is basically very simple, fill out a copier or printer credit application, get approved and schedule delivery.

Lease Copier With JR Copier

"A lease agreement gives you immediate access to the photocopier that you want and still enabling you to make the payments that are affordable to you and your business – if you think about it, it really does make sense."


Lease Copier

Consider the level of output you need before evaluating digital copier printing speed on a machine for your business.

We can provide the proven equipment, off-site printing and on-site support you need to produce your documents in the most professional and efficient way possible.

We offer:
A world-class portfolio of copiers, printers, multifunction devices and production equipment
Variable copier and printer leasing times — from a week up to two years
A team of specialists to help with planning, installation, configuration and operation

Leasing or purchasing a copier can be affordable if you know what you're doing

Your hardware (what model of copier you choose) is very important to consider. Ensuring that your copier will be able to keep up with the demand you place on it is as important a consideration as the overall price.

A combination of copier model upgrades and/or additional units can be the solution to a volume problem. Convenience often factors into the equation here, but finding an appropriate balance will best serve the needs of your budget.

Lease Copier



100% Satisfaction Guarantee for 30-Days

At JR Copier we believe in delivering the best office equipment you can get, and we offer replacement warranty on all copiers & laser printers we sell or lease.

Here is the fine print!

Equipment needs to be installed and service by us.

Supplies (toners, drum units and fusers) most be OEM or purchased thru JR Copier.

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